Profit & Loss

The Profit & Loss page (/finances/pnl) shows an income-vs-expense summary for your workspace over a chosen date range. It answers the question: how much did the firm actually earn, net of costs, in this period? The same report also appears embedded as the “P&L Report” tab on the main Finances page, so the two always agree.

Reading the report

Five tiles are shown side by side:

Tile	What it means
Invoiced	Total value of invoices dated in the period. This includes drafts you haven’t sent yet, and nets out voided invoices against their credit notes; only cancelled invoices are excluded entirely
Received	Cash actually collected: the sum of individual payments recorded within the date range, regardless of when the underlying invoice was dated. Payments on voided, cancelled, or credit-note invoices are excluded
Case costs	Case-level expenses dated in the period, regardless of whether they’ve been paid or reimbursed
Office costs	Office-overhead categories logged in the period, excluding salary and utility rows (see note below)
Net profit	Total revenue for the period minus total costs for the period

Note

Invoiced and Received are different populations, not the same number measured two ways. Invoiced is everything dated in the window (billed or not); Received is money that actually landed in the window (whenever it was billed). Net profit is calculated on the Received side (cash basis for revenue), not on Invoiced.

Note

Net profit subtracts more than the Office costs tile shows. Salaries (from the Salaries tab) and utility bills that were actually paid in the period are counted in the underlying total costs even though they aren’t broken out as a visible tile or category row on this page. The Office costs tile and its category breakdown only cover general overhead (rent, software, stationery, etc.), because salary and utility rows are tracked in their own dedicated ledgers to avoid double-counting. If Net profit looks lower than “Received minus the tiles you can see,” payroll and utilities paid that period are the difference.

The income and cost statement

Below the tiles, a line-item statement breaks the numbers down further:

• Income: Invoices issued (billed), Payments received in period, and Outstanding (unpaid). Unlike the tiles above, Outstanding here is a live snapshot of everything currently unpaid on sent/partially-paid/overdue invoices; it isn’t limited to the selected date range.
• Case Expenses: a category breakdown (court fee, travel, stationery, etc.) of case costs in the period.
• Office Costs: a category breakdown of office costs in the period (again, excluding salary/utilities).
• Net Profit / Loss: the final figure, highlighted green (surplus) or red (deficit).

Selecting a date range

The date picker at the top-right defaults to the last three months. Change either the From or To date to adjust the window; the report reloads automatically (with a short debounce while you’re still typing).

Related pages

• Office Expenses: where firm overhead is logged
• Invoices: where invoices are raised and payments recorded
• Court fees: the calculator that can log a court fee as a billable case expense
• Reimbursements: outstanding case expenses owed back to team members