Office Expenses

Office Expenses (/finances/office) is a ledger for workspace-level overhead: costs that belong to the firm, not to any individual case. It feeds the Profit & Loss report and the GST input-credit queue.

Categories

Category	What to log here
Rent	Office rent and lease payments
Salary	See the note below; payroll is usually tracked elsewhere
Utilities	See the note below; utility bills are usually tracked elsewhere
Software	NyayX, legal research subscriptions, etc.
Internet	Broadband, mobile data plans used for office
Courier	Document dispatch, speed-post fees
Stationery	Paper, printing supplies, stamps
Bar Council	Annual membership, renewal fees
Professional Indemnity	Insurance premiums
Tea & Snacks	Office refreshments
Other	Anything that doesn’t fit above

Note

Salaries and utility bills have their own dedicated ledgers, the Salaries and Utilities tabs on the main Finances page, and it’s those ledgers (not rows logged here under the Salary/Utilities categories) that feed the Profit & Loss report’s payroll and utility figures. Logging a salary or utility bill here as an office expense would double-count it against those dedicated ledgers, so the P&L deliberately excludes rows in these two categories from the office-cost total.

Adding an expense

1 Open Office Expenses

Navigate to Finances → Office Expenses from the sidebar, or click New office expense.

2 Fill in the form

• Description and Amount (₹)
• Category: pick from the list above
• Period: the month this expense belongs to (a month picker, stored as YYYY-MM)
• Paid date: optional, when the firm actually paid it
• Vendor: optional vendor name, GSTIN, and vendor invoice number
• CGST / SGST / IGST and Eligible for GST input credit: shown when your firm is GST-registered; tick the eligibility box if this is a genuine GST invoice from the vendor that you intend to claim input credit on

3 Save

Click Save expense. The entry appears in the ledger immediately and is reflected in the P&L for that month. A category breakdown (top 5 by spend) is shown above the table.

Editing and deleting

Each row has Edit (pencil) and Delete (trash) actions. Deletion asks for confirmation and cannot be undone.

GST Input Credit tab

If your firm is GST-registered, a second tab, GST Input Credit, lists every expense (case-level and office-level) flagged eligible for input credit that hasn’t yet been claimed in a period, grouped into two tables with CGST/SGST/IGST breakdowns and running totals. Use this to see what’s available to claim in your next GST return.

Tip

Per-case expenses (court fees, filing charges, travel to a hearing, etc.) are tracked inside each case’s own Expenses tab, not here. See Court fees for the calculator that can save an estimate straight into a case’s expenses. This page is only for firm-level overhead.